Job Postings

Work at Women Employed

Accounting and Administrative Assistant

About WE

Since 1973, Women Employed (WE) has been creating fundamental, systemic change for working women. WE are an advocacy organization. WE work to change systems, because when you improve a law, work with a company to create supportive policies, or help a college develop programs to keep working students in school, you can improve the circumstances of hundreds—maybe millions—of women all at once.

WE pursue equity for all. WE value the unique experiences, backgrounds, perspectives, skills, knowledge, and workstyles that a diverse workforce brings to our organization. WE are committed to building a diverse and inclusive staff, and we encourage women, people of color, LGBTQ+ individuals, and individuals with different abilities to apply.


The Ideal Candidate

• Can prioritize multiple assignments, problem-solve and meet all deadlines.
• Possesses strong interpersonal and customer service skills.
• Demonstrates excellent written and oral communications skills.
• Accurately performs detail work involving numerical or written data.
• Has knowledge of Microsoft Office applications (Word, Excel, Outlook, Team.
• Desires to work in a team environment where direct communication is valued.


This is a position with many opportunities for growth!

• Introduction to non-profit management and non-profit accounting.
• Interact with and learn from experts in community engagement, marketing and communications, fundraising and development, education success, and quality jobs.
• Learn about policy issues related to increasing women’s economic power through access to education and quality jobs.
• Gain technical knowledge regarding various office systems, technology platforms, and CRM databases.

About the Position

Women Employed is seeking a highly organized, detail-orientated individual for our Accounting and Administrative Assistant position. This individual reports to the Senior Director of Finance and Administration and will support the work of Women Employed as a member of the Administrative Team. Your role is to ensure the efficient entry of accounting information and assist with office and administration functions of the organization. This role is collaborative, and the person in it will work across teams on events, initiatives, and special projects. It’s a dynamic position with an opportunity for growth and for new ideas.

This is a full-time position spending 2-3 days per week at WE’s downtown office and the remainder of the week working remotely. Starting salary is $39,400 per year. In addition, Women Employed offers competitive benefits including health insurance, life insurance, retirement plans, flexible schedules, and more. E-mail resume with cover letter to: resumes@womenemployed.org. Resumes without cover letters will not be considered. No telephone inquiries accepted. Women Employed is an equal opportunity employer.


Responsibilities

Accounting:
• Accounts Payable (A/P) and Accounts Receivable (A/R) entry from receipt to end-of-month reconciliations.
• Assist Senior Director of Finance and Administration with financial reporting both externally and internally
• Assist with annual audit preparation and fieldwork support.
• Assist with generation and distribution of year-end tax filings.
• Prepare and record payroll journal entries including benefits deductions tracking and reporting.

Administrative:
• Monitor supply levels and reorder as necessary.
• Assist with tracking vacation and sick leave for all employees.
• Ensure office suite remains well maintained including submitting repair and maintenance requests for the office space.
• Assist with equipment management including maintenance for all copiers, printers, the postage machine, and the phone system.
• Ensure efficient administration of office procedures including: kitchen cleaning schedules, all staff meeting facilitation schedule, and fire safety team.
• Assist with organizational reporting compliance including filing lobbyist expenditure reports.
• Assist with recycling of obsolete technology, used toner, and other items as necessary.


Position Requirements

• High school degree required; Associates degree in business or accounting preferred.
• At least one year of experience with bookkeeping. Working knowledge of Fund-EZ or similar accounting software, is a plus.
• Commitment to confidentiality requirements of the position.



Application Details