Job Postings

Work at Women Employed

Advancement/Executive Assistant

About WE

Since 1973, Women Employed (WE) has been creating fundamental, systemic change for working women. WE are an advocacy organization. WE work to change systems, because when you improve a law, work with a company to create supportive policies, or help a college develop programs to keep working students in school, you can improve the circumstances of hundreds—maybe millions—of women all at once.

WE pursue equity for all. WE value the unique experiences, backgrounds, perspectives, skills, knowledge, and workstyles that a diverse workforce brings to our organization. WE are committed to building a diverse and inclusive staff, and we encourage women, people of color, LGBTQ+ individuals, and individuals with different abilities to apply.


The Ideal Candidate

  • Takes initiative and displays problem-solving skills.
  • Demonstrates the ability to work independently, knowing when to ask for assistance.
  • Able to work in a team and communicate with stakeholders from diverse backgrounds.
  • Is energetic and possesses a positive, can-do attitude.

This is a position with many opportunities for growth!

  • Introduction to non-profit advocacy.
  • Work closely with the organization’s CEO to staff the Board of Directors and their committees
  • Interact with and learn from experts in community engagement, marketing and communications, fundraising and development, education success, and quality jobs.
  • Learn about policy issues related to education and training and fair workplaces.
  • Gain technical knowledge regarding various office systems, technology platforms, and CRM databases.

About the Position

Women Employed is seeking a highly organized, detail-oriented individual for the position of Advancement/Executive Assistant.  This position is responsible for providing support to the CEO and Board of Directors, the Marketing and Engagement Team, the Development Team, and the Administrative Team in a variety of clerical and communication roles.

This is a full-time position located at our downtown Chicago offices.  Starting salary is $37,500 per year.  In addition, Women Employed offers competitive benefits including health insurance, life insurance, retirement plans, flexible schedules, and more.


Responsibilities

  • Provide administrative support to the CEO including managing and responding to correspondence and phone calls, scheduling meetings, making travel reservations, maintaining contact lists, and processing expense reports.
  • Provide administrative support to the Board of Directors and volunteer councils including scheduling meetings, preparing materials, setting up meeting rooms, taking minutes, and completing necessary follow-up.
  • Utilize various technology platforms (Salesforce, Constant Contact, KnowWho) to maintain data regarding our contacts, advocates, and donors including assisting the Development Team with fundraising efforts from solicitation to acknowledgement.
  • Provide technical and administrative support for engagement and fundraising events.
  • Assist Marketing Team with administration of social media posts and other editorial content.
  • Assist with volunteer communications and recruitment including volunteer recruitment for WE’s annual gala.
  • Provide administrative support to The Pattis Family Foundation Summer Leadership Program.
  • Provide other administrative support as necessary.

Position Requirements

  • High School Diploma/GED required, Associates Degree preferred.
  • 1-2 years relevant experience required.
  • Ability to handle requests from multiple sources and manage and meet deadlines on multiple assignments at once.
  • Knowledge of Microsoft products: Windows Office Suite: Word, Excel, Outlook, and PPT.
  • Experience with databases. Salesforce experience a plus.
  • Regular travel and a vehicle are not required for this position.


Application Details